repeating tasks

repeating tasks - examples

offices

Offices typically have 20-50 repeating tasks per week:

• opening and closing checklists
• facilities, ITC and kitchen supplies
• payroll and bookkeeping
• team related tasks
• customer related tasks
• social media and other marketing related tasks
• supplier/partner/contractor related tasks

retail & pharmacies

Retail & pharmacy outlets typically have 30-80 repeating tasks per day:

• opening and closing checklists
• visual merchandising layouts and promotions
• stock control and changes
• end of shift reporting and handovers
• staff rostering and compliance

quick service restaurants

QSR outlets typically have 70-130 repeating tasks per day:

• opening and closing checklists
• food safety and compliance
• bathrooms and customer areas
• customer bookings
• visual merchandising layouts and promotions
• end of shift reporting and handovers
• staff rostering and compliance
• food and beverage ordering
• preparing for peak periods
• reconciliations and banking
• social media and other marketing related tasks

gyms & recreation centres

Gyms typically have 35-50 repeating tasks per day:

• opening and closing checklists
• safety, compliance and security
• bathrooms, gym floor and specific rooms
• sales enquiries and follow-up cadences
• social media and other marketing related tasks
• end of shift reporting and handovers
• staff rostering and timetable/promotion updates

commercial kitchens

Commercial kitchens typically have 20-50 repeating tasks per day:

• opening and closing checklists
• food safety and compliance
• cleaning schedules
• equipment supplies and maintenance
• staff rostering and compliance
• menu design and food/beverage ordering

facilities maintenance

Facilities maintenance tasks will vary significantly based on the facility:

• opening and closing checklists
• safety, compliance and security
• cleaning schedules
• equipment supplies and maintenance
• staff rostering and compliance

aged & health care

Aged & health care sites typically have 50-75 repeating tasks per day:

• opening and closing checklists
• safety, compliance and security
• staff rostering and compliance
• patient schedules
• room schedules
• shared areas schedules
• cleaning schedules
• equipment supplies and maintenance

hotel operations

Hotel and resort sites typically have 75-150 repeating tasks per day:

• front of house
• back office / reservations / finance
• housekeeping
• kitchens
• procurement
• staff rostering and compliance
• opening and closing checklists
• safety, compliance and security
• cleaning schedules
• equipment supplies and maintenance
• social media and other marketing related tasks

manufacturing, distribution & warehousing

For these businesses the number of repeating tasks will vary significantly based on the facility:

• inbound operations
• outbound operations
• opening and closing checklists
• safety, compliance and security
• procurement
• staff rostering and compliance
• cleaning schedules
• equipment supplies and maintenance

repeating tasks - 1 or multiple teams

There are several excellent options for work collaboration or managing projects, such as Trello, Asana, Monday and Wrike.

#team is the best task app for managing repeating tasks across one or multiple teams. Things you want to track daily/ weekly/ fortnightly/ monthly/ quarterly/ annually.

With #team you will have multiple teams executing consistently and with more visibility than ever before.

You can’t manage what you don’t measure. #team produces live and actionable intelligence, in a meaningful format, for each level of the organization.

one-off tasks - multiple teams

#team also handles one-off tasks, in a powerful way when applied across multiple teams.

For example, imagine you want 300 of your teams to be aware of a marketing campaign and there is something that requires their action by 4pm Thursday.

Whatever you do, don’t send an email! You may receive 180 replies to your inbox, then you still have to manually figure out who has done what, who hasn’t and who has a question.

With #team, you can assign the right teams to the right tasks in seconds, then instantly see in real-time what teams are up to date as the deadline approaches.

You can then manage by exception, saving everyone time.

culture & cadence

Use #team to create the rhythm and cadence you are aiming to achieve across your teams.

When do you want certain things done? When do you want the team focused and not interrupted?

The little things do matter. Team morale, culture and customer experience decline if things start to get missed or “forgotten”.

With #team, you don’t need to be there in person to see what is happening and what isn’t.

learning & development

#team changes the game for L&D on three fronts.

1. You can deploy L&D content to precisely the point when employees really need it - for the things they are about to do right now. You can even set that L&D content to must-be-viewed before certain initiatives can be done.

2. You can objectively allocate your L&D spend based on actual live data. For example: What is getting done? What is being missed? What is the quality? How does this compare across team types, locations and managers?

3. It is much easier and more cost effective to train someone into a role when their whole day/ week/ fortnight/ month of how-to information is already laid out in front of them. People can join the team and immediately contribute to what needs to be done next.

actionable intelligence

Let say you have 50 teams that average 20 tasks per day across customer service, operations, OH&S, administration and finance.

That is 1,000 tasks per day, 365,000 tasks per year. In 3 years that’s 1.1 million tasks.

But that’s just the beginning. Can you imagine the power of overlaying these performance insights against data from sales, customer experience, resourcing and employee satisfaction?

Not only can you run the business better with actionable intelligence, you can elevate the performance of every team whilst derisking the business and increasing its value.

artificial intelligence

There are many ways AI can make our clients’ lives easier.

#team are developing AI features to proactively assist clients in decision making and elevating the team performance.

In the meantime, having a live photo gallery that can be quickly filtered by the tasks, teams and locations each manager is interested in, is significantly better than using email or having your cluster or area managers physically drive to a site to inspect.

millennials

Millennials (Gen Y) grew up in the internet age and apart from understanding and using #team in about 60 seconds, millennial team members and team leaders have a natural preference for transparency that makes collaboration and teamwork so much easier.

Gen Z and Gen Y share a culture of self sufficiency and the prevailing attitude we’ve experienced with #team is:

“I don’t mind visibility of my performance and accountability. I just want the expectations on me to be clear. #team does that for me, and the whole team. I can get on with the job without having to keep asking my manager what’s next.”